In any view except Preferences, on the toolbar click
the arrow on 
and select Appointment.
For other ways to start an appointment click here.
You can schedule meetings and appointments from any view except Preferences. You can schedule an appointment for yourself, or you can schedule a meeting and invite attendees.
In any view except Preferences, on the toolbar click
the arrow on
and select Appointment.
For other ways to start an appointment click here.
In the Details sections, enter the Subject, Location, Free/busy status, and whether it is a private meeting or not and what calendar this meeting should be saved to.
The subject becomes the description in the calendar and is required.
You can use this field to describe the location of the meeting, such as giving an address, building number, floor number. Use the Find Location tab to find and reserve a room that is listed in your company directory. These locations have been created as resource accounts by your system administrator and can be reserved. The location you select in the Find Location tab is listed as a Resource under the Attendees field and is reserved.
The Show as selection determines if this appointment displays as free or busy on the Schedule Attendees page.
Mark as lets you mark the message as private or public.
If you have multiple calendars, select which calendar is setting up the event from the Calendar menu
In the Time section, set the meeting date and time. Enter the Start date or click the down arrow to display a calendar and pick a date. Select the End date. Select the reminder notification. Attendees will be reminded of this meeting based on the time you set here.
Note: If the time zone is displayed (Preferences>Calendar), it reflects the time zone that you are in. You usually do not need to change this. When you schedule meetings with attendees in different time zones, the invitation is sent reflecting the meeting time in their time zone. For example, if you create a meeting with attendees in California and New York, the invitation displays Pacific time for attendees in California and Eastern time (three hours later) for attendees in New York.
Add resources. Use the Find Resources tab to find and reserve a resource, such as a projector. This information is listed as a Resource under the Attendees field.
Enter the names of the attendees. You can enter attendee names in any of the following ways:
Go to the Find Attendees tab. In the Find field type a name and select which list to use, either Contacts or Global Address List. Select the names and click Add. When all names have been added, click OK.
In the Attendees text field, type the email addresses, separating addresses by a semicolon (;). Names in your Contact list matching what you type are displayed as you type.
To see the free/busy schedules for attendees, click the Schedule tab. As you enter attendees' names and email addresses, if attendees' schedules are known, availability appears in horizontal bars next to the names. Return to the Appointment tab when the attendee's list is complete.
Use the Text field to add additional information to include in the email. To add attachments, click Add Attachments on the tool bar.
Click Save. An email invitation is sent to all attendees and the appointment is displayed in their calendars.
If you are adding an appointment to a shared calendar, you may need to refresh the screen to see the appointment.