About scheduling appointments

Activities you schedule are appointments, meetings or events.

• Appointments. An appointment is an activity without other people. When you schedule an appointment, no email is sent to confirm the appointment. You can set recurring appointments. QuickAdd can be used to quickly create an appointment.

• Meetings. Meetings are appointments that include other people. When you create a meeting, you select attendees and send an email invitation to them. You can reschedule meetings and set up recurring meetings.

• Events. An event is an activity that lasts all day. Events do not display as time on the calendar, they appear as banner at the top of the calendar schedule.

All three types of activities can be entered in several ways. You can schedule an appointment from any view except Preferences. To create an appointment you can do one of the following:

• On the toolbar, click the arrow on and select Appointment. This is available in any view, except the Preferences view.

• Enter appointments directly on the calendar. In any view, except Month, select the date and a start time, double-click or drag through the time and the QuickAdd Appointment dialog opens.

• Right-click on either the mini-calendar or the start time in one of the calendar views. You can select to create a New appointment or a New all day appointment.

• Within an email message, certain text is interpreted as a date and triggers the ability to right-click to create an appointment. Text such as today, tomorrow, and a day of the week or an exact date are highlighted in messages. Hover the mouse over this type of text to see if you have an appointment scheduled. Click on the highlighted text to open your calendar.