In any of the views except from Preferences, click
the arrow on 
and select Appointment.
Enter the Subject. The subject becomes the description in the calendar and is required.
Enter a location. You can use this field to describe the location of the meeting, such as giving an address, building number, floor number. Use the Find Location tab to find and reserve a room that is listed in your company directory. These locations have been created as resource accounts by your system administrator and can be reserved. The location you select in the Find Location tab is listed as a Resource under the Attendees field and is reserved.
Select the Start and End date. Check All day event, on the right of the time.
If you have multiple calendars, from the Calendar drop down, select which calendar is setting up the event.
Add resources. Use the Find Resources tab to find and reserve a resource, such as a projector. This information is listed as a Resource under the Attendees field.
Enter the names of the attendees. You can enter attendee names in any of the following ways:
Go to the Find Attendees tab. Type a name and select which list to use, either Contacts or Global Address List. Select the names and press Add. When complete, click OK.
In the Attendees text field, type the email addresses, separating addresses by a semicolon (;). As you type, names in your Contact list that match are displayed.
To see the free/busy schedules for attendees, click the Schedule tab. As you enter attendees' names and email addresses, if attendees' schedules are known, availability appears in horizontal bars next to the names. Return to the Appointment Details tab when the attendee's list is complete.
Enter any additional information about the meeting in the text area. To add attachments, click Add Attachments on the toolbar above the Calendar tabs. The attachment is included in the email that is sent.
Click Save. An email invitation is sent to all attendees. The event displays as a banner at the top of the Calendar.
Skip step 7 to schedule an appointment for yourself on your calendar, without attendees.