You can create single or recurring appointments, meetings or events, see if attendees are free before inviting them, reserve a room and equipment, and write a message from within the Appointment view. When you click Save, an email is sent inviting the attendees and reserving the resources you requested.
The Appointment view consists of five tabs so you can quickly find attendees, locations, and resources (equipment) and see their free/busy schedule before finalizing the appointment.
On the Appointment page, you enter information about the appointment as follows:
Subject of the meeting. The text added here becomes the description in the calendar.
Location of the meeting. You can use this field to describe the location of the meeting, such as an address, building number, floor number. Use the Find Location tab to find and reserve a room that is listed in your company directory. This information is listed as a Resource under the Attendees field.
Show As is used to determine your Free/Busy options for the time. You can select, Busy, Free, Tentative, and Out-of-Office. This information displays on the Schedule Attendees page.
Calendar drop-down list shows all calendars in your Calendar List. The first calendar displayed is your original Calendar. When you have multiple-calendars, you can create an appointment and select the calendar. The appointment is added to whichever calendar is selected.
Mark as lets you mark an appointment as private or public. Details about events that are marked private do not display in a grantee's shared calendar. Only the start and end time, duration, reoccurrence information, and the organizer's identity are shown.
Time is to define when the appointment will occur, day, hours, all day events and recurring appointment parameters. You can set a meeting reminder notification time. All attendees will be notified in advance of the meeting time.
Find Attendees. Add attendees either by typing a name in the Attendees field, going to the Find Attendees tab to search or the Schedule tab to see attendees' free/busy schedule.
Resources. Use the Find Resources tab to find and reserve a resource, such as a projector. This information is listed as a Resource under the Attendees field.
In the Text area compose a message that will be sent with the email invitation to the attendees.